Municipal Council Minutes

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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia1Call to OrderThe Council meeting was called to order with Warden Gregoryin the chair at 6:00 p.m. AttendanceCouncillors present: Linda Gregory, Warden Jimmy MacAlpine, Deputy Warden Randall Amero, Councillor Maritza Adams, Councillor David Tudor, CouncillorStaff present: Linda Fraser, Chief Administrative Officer Gordon Wilson, Deputy Chief Administrative Officer Cora Lee Bremner, Executive SecretaryPrayerWarden Gregory welcomed everyone to the meeting and askedeveryone to pause to seek guidance for the meeting. WardenGregory thanked everyone for coming and read theMunicipality’s mission statement.AgendaMOVED and seconded that the agenda be approved as circulated.MOTION CARRIEDPresentationsLise LeBlanc - N-Viro Systems Canada LPMOVED and seconded that Ms. Lise LeBlanc from N-ViroSystems Canada LP, come before Council to make a presentation.MOTION CARRIED Ms. LeBlanc gave a presentation outlining N-Viro SystemsCanada’s (NVSA) facility, product uses, testing standards,and environmental considerations. NVSA is a safe,sustainable fertilizer for agriculture and is a cheap source ofnutrients for farmers. Farmers must have a 3 year NutrientManagement plan before they can purchase the product. NS is the only province that does this. NS has the strongestregulations in Canada. There was a question and answer period that followed thepresentation. Warden Gregory thanked her for the presentation.Simone Wilson, Bear River’s 400 AnniversaryOrganizing Committeeand Historical SocietyMOVED and seconded that Ms. Simone Wilson from BearRiver’s 400thAnniversary Organizing Committee andHistorical Society come before Council to make apresentation.MOTION CARRIED Mrs. Wilson gave a presentation on the history of Bear River.Bear River’s 400thAnniversary will be a huge celebration forthe community with many components. The committeewould like the Municipality as a partner in this event, and have requested municipal funding as well. Warden Gregorythanked her for the presentation.
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia2Minutes February 28, 2011MOVED and seconded that the minutes from the Council of February 28, 2011 be approved as circulated.MOTION CARRIEDBusiness Arising from Minutes/OldBusiness NIL#1 ADEDA of ADEDA Funding &GovernanceAgreement The CAO noted that this is the same draft that was presented to COTW two weeks ago. The othermunicipalities are approving it as well.MOVED and seconded that Council approve the ADEDAFunding and Governance Agreement.MOTION CARRIEDADEDA –Appointment of Councillor to new boardMOVED and seconded that Councillor Amero be appointedto the ADEDA Board.MOTION CARRIEDMOVED and seconded that Warden Gregory be the alternate member to the ADEDA Board.MOTION CARRIEDDeputy Warden MacAlpine – Highway303 Councillor MacAlpine asked if the sidewalk upgrades werecompleted after the installation of the third lane. The CAOnoted that there is still some work to be completed and willbe considered in the upcoming budget process. Councillor MacAlpine noted his concern with the newHighway 303 in Conway. He stated that the lines need to beredone especially in front of Canadian Tire. He has beenapproached by many people with concerns about this area. MOVED and seconded that a letter be written to theDepartment of Transportation asking when they intend to repaint the lines.MOTION CARRIED Council will be meeting with the Department ofTransportation on April 18, 2011, which should bementioned as well in the letter.Councillor Amero No Old Business.Councillor Adams No Old Business.
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia3Councillor TudorEmergency Plan –Westport Ferry Councillor Tudor has yet to meet with MLA Harold Jr. Theriault regarding the emergency plan for the Westport Ferry.Warden Gregory No Old Business.New Business#1 ADEDA – Budget 2011-2012  All Councillors agreed that this is a good investment. TheProvince and ACOA has increased their funding by$10,000, which will make the Municipal share increase by$3,000 on top of the increase that was already projected.MOVED and seconded that Council approve the revised2011-2012 budget for ADEDA.MOTION CARRIED#2 Le Transport deClare Society –Request for Councillorto sit on their Board ofDirectors Le Transport de Clare Society provides a community basedservice which includes people from Weymouth to Barton with door to door service. The Society will be holding quarterly meetings and wouldlike to have municipal representation present so that theycan be aware of their operations. There was a discussion as to whether it would be a conflictof interest for Council to sit on this committee, and it wasdetermined that it wasn’t. This organization is providing acommunity based service. Councillor Amero agreed to serve on this board, however;he won’t be able to attend the first meeting which is scheduled for April 7, 2011.MOVED and seconded that Councillor Amero be appointedto the Le Transport de Clare Society Board of Directors.MOTION CARRIED#3 Westport FireDepartment –EmergencyCommunications &Paging There was a discussion on the operation of the TMR. In2006 this discussion was addressed and this is the 3rdtime. Their contract is about to run out and it isn’t 10 years old yet. TMR is working just fine for the RCMP and EHS with no dead spots. VHF is what all the Fire Departments use. TheMunicipality uses this system to page out Fire Departments and to communicate with them once they are on site.  The estimated price for a new system in 2006 was $26,900 for an upgrade. If a JEP application is considered for this situation there is a need to guarantee funds for the other halfbefore the application is processed. A meeting with the Chief is required before the application is administered. It was also asked that more information beprovided before a decision was to be made.
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia4MOVED and seconded that a meeting be establishedbetween the CAO, Councillor Tudor and the Fire Chief to have more dialogue in regards to this issue.MOTION CARRIED The Deputy CAO will make arrangements for a meeting onthe Islands.#4 Destination Southwest NovaAssociation – 2011-12 Municipal InvestmentMOVED and seconded that the request from DestinationSouthwest Nova Association be referred to the budget process.MOTION CARRIED#5 Minister John MacDonnell – OneYear Notice, Corrections, Housingand Education Costs The Province has decided not to honour the Memorandumof Understanding (MOU) which will result in the Provincestopping taking on additional costs for public housing,corrections and education. These changes will be taking place in 2012-2013. The impact on each municipal unitwill be different. The Province has left this to the municipalities to take care of. The UNSM executive is verydisappointed. MOVED and seconded that a letter be sent to Mayor Billy Joe MacLean, president of UNSM concerning the Provincesreneging on the memorandum of understanding. A carbon-copy is to be sent to MLA Junior Theriault. MOTION CARRIED It was discussed that this as well as the impacts of the CAPwould be good to discuss with the MLA. #6 FUNDYweb Broadband Board –Motion to Divest FBBAssets At the last FUNDYweb Broadband (FBB) meeting, it wasagreed to seek the approval of member partners for thedivestiture of the assets of FBB, therefore, effectivelywinding up and dissolving the FBB. MOVED and seconded that in accordance with Subsection 32 (1) of the Municipal Services Agreement – FUNDYwebBroadband Board, that approval be given to divest the assets of FUNDYweb Broadband subject to appropriatearrangements being put in place to protect current systemusers and legal assurance that there are no re-payment encumbrances (other than vesting of assets and liabilities tothe partners in proportion to ownership interests at the timeof dissolution).”MOTION CARRIED#7 FCM International – Volunteer Municipalities Needed FCM is currently recruiting Canadian municipalities toimplement local economic development projects in Mali, Vietnam, and Bolivia. Missions will take place betweenMay 2011 and June 2011. There was no interest by Councilto participate.
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia5#8 Southville FireDepartment – HST Rebate Denied Councillor Amero had a meeting with the Southville FireDepartment who advised him that they have missed theHST rebate deadline by 4 weeks as their bookkeeper did not have things up-to-date, which they were unaware of.MOVED and seconded that a letter be written to ServiceNova Scotia and Municipal Relations requesting that theyreverse the decision that has been made to deny the HSTrebate for the Southville Fire Department. It was also requested that the letter outline that rural communities are mostly volunteer and this is money thatthey are entitled to.MOTION CARRIED#9 Digby Municipal Fire Association –Burn Trailer The Digby Municipal Fire Association is looking forfunding to help train local firefighters. The letter did notoutline the cost of the training, but it was mentioned that itwould be $160 for the 1 day course and $250 for the 2 daycourse.  More information is required and will be obtained so that adecision can be made on this request at the next COTWmeeting. The CAO will look into whether there are any funds left in the current budget that could be used.#10 Digby Municipal Fire Association –Surplus Computers All Fire Departments are in need of computers. They haverequested that as computers become available within the Municipality that are no longer needed, that the Municipality donate them to the fire departments.  It was agreed that this item be taken to a Policy and Bylawmeeting to be further discussed.CAO Report Dumpster Signs -Freeport The CAO report for March 28, 2011 was included in the meeting package. It was noted that the dumpster signs have been placed.Request forDecision/DirectionCouncil Meeting Dates  Due to Council being scheduled on Easter Monday, theCouncil meeting for April will be held on April 26th. TheCouncil meeting for May had been scheduled on VictoriaDay, therefore, the meeting will be changed to May 24th.MeetingDates/Reminders Noted above.PayablesMOVED and seconded that the payables in the amount of$330,217.01 for the month of February 2011 be approved aspresented.MOTION CARRIED
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia6Financial ReportN/ACorrespondenceProvincial Reverse ofKings County RezoningApplication  There was a discussion of Council regarding the approachthe Province has taken with the reversal of the rezoning application from Kings County. Council is concerned with the lack of municipal consultation by the Province whenmaking decisions. It was noted that the decision to move the agriculture officein Weymouth and the Registry office in Weymouth shouldalso be brought up.MOVED and seconded that a letter be written to UNSM inregards to Council’s concerns with how the Provincialgovernment has handled the decision to move the Registry Office in Weymouth, the Agriculture Office in Weymouth, and the rezoning of Kings’ County land, and note that Councildoesn’t feel that there has been appropriateconsultation with municipalities.MOTION CARRIEDCouncil CommitteesRecommendations to Council fromCommittee of theWholeN/ARecommendations to Council from Bylaw& Policy CommitteeN/AAdvisory CommitteesDigby Source WaterProtection AdvisoryCommittee The Digby Source Water Protection Advisory Committeehas a meeting scheduled for March 30, 2011. Councillor Adams will be unable to attend.MOVED and seconded that Mr. Bill LeBlanc be appointedas citizen representative to the Digby Source WaterProtection Advisory Committee.MOTION CARRIEDHeritage AdvisoryCommittee The Heritage Advisory Committee minutes for March 2011were included in the meeting package.MOVED and seconded that Council appoint Ms. LouiseMullen as citizen representative to the Heritage Advisory Committee.MOTION CARRIED
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia7Planning AdvisoryCommittee The Planning Advisory Committee (PAC) minutes forAugust 2009 were included in the meeting package. Thereis a public meeting scheduled for April 27, 2011 at 7:00 pm.  The PAC met in March and they met the new members.The possibility of small windmills for commercial use was brought forward. Chris Millier was present and it was avery productive meeting.Police AdvisoryCommittee There is a Police Advisory Committee meeting scheduledfor April 5, 2011.REMO AdvisoryCommittee The REMO Management Planning Committee minutes from November 2010 were included in the meeting package. There has been no meeting since the last report.Tri County HousingAuthority The Tri County Housing Authority was last reported on in November 2010. The reports are on a quarterly basis. A report was just received and will be included in the Aprilmeeting package.Regional / Joint CommitteesAirport WorkingGroup The Deputy CAO has sent an update of what has takenplace. There has been no meeting.Annapolis Digby EconomicDevelopment Agency The ADEDA minutes for March 2011 were included in themeeting package. Also included was the Acting ManagerDirector’s Report. There was a letter from the Minister ofTransportation regarding the Digby Ferry also included inthe meeting package. The old ADEDA board has dismantled. A new board hasbeen set up.Digby Annapolis Development Corp The DADC has not met since the last Council meeting.Digby Area LearningAssociation The DALA minutes for January 2011 were included in the meeting package. They met at the end of February and another meeting will take place this week.Digby Area Tourism Association  Councillor Tudor couldn’t make the last meeting but wastold that Mr. Rene LeBlanc has resigned. The minutes willbe forwarded to Council.Digby Area Recreation Committee DARC hasn’t had a meeting this month due to the Senior’s Curling Championships. There were over 200 volunteersfor this event.MOVED and seconded that letters of appreciation be sent to the volunteers of the Senior’s Curling Championshipsletting them know how much it meant to this area to havethem volunteer.
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia8 It was also suggested that a thank-you note be put in the Coastline and the Courier. The letters of appreciation could be handed out at the BBQbeing held by DARC for all the volunteers.MOTION CARRIEDDigby Harbour Port Association The Digby Harbour Port Association will be meeting thisweek.Digby LibraryCommittee The Digby Library Committee has not met since the last report. There is a board meeting scheduled for April. Thereare interviews being held on March 29, 2011 for theExecutive Director position. There are very goodcandidates being interviewed.Fundyweb Broadband  The Fundyweb Broadband minutes from September 2010were included in the package.Industrial Commission  The next Industrial Commission meeting is scheduled forMarch 29, 2011. Councillor Amero will be attending andCouncillor MacAlpine isn’t sure if he will be able to attend.Hanse Society Councillor Amero attended the last meeting. There are plans for an adventure park to be put along side ofthe wildlife park, which was their main topic of discussion.Kings TransitAuthority Councillor Amero couldn’t attend the last Kings TransitAuthority meeting as it was scheduled for early morning.They have changed the next meeting to evening andCouncillor Amero hopes to attend.MEDIC The MEDIC minutes for January 2011 were included in the meeting package. There is a scheduled meeting for March29, 2011 regarding the interns from Dalhousie University.Senior SafetyCommittee The Senior Safety Committee minutes from January 2011were included in the meeting package. The Senior SafetyCommittee was supposed to meet a couple weeks ago, but didn’t due to the lack of a quorum. MOVED and seconded that Council re-appoint Muriel Goguen as citizen representative for the Senior SafetyCommittee. MOTION CARRIEDSouthwest Biosphere Councillor Tudor attended the Southwest Biospheremeeting. An action plan was requested. The committeehad some extra money which has been returned to the Province.  Councillor Tudor has been assigned to a new committeewhich will meet twice in April.Tideview Terrace August 23, 2011 is the date that has been set for TideviewTerrace to move to their new location. They are looking for volunteers to help.
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia9 The next meeting is scheduled for March 29, 2011.Waste Check The Waste Check minutes for February 2011 as well asmanager and staff reports for March 2011were included inthe meeting package.  Deputy Warden MacAlpine reported that the action plans for 2011-12 was approved at the last meeting. There was apresentation from an ADEDA and ACOA representative.They are looking at using compostable waste in theMunicipality. MOVED and seconded that Council invite Mr. Harvey fromADEDA to come before Council to do the same presentationas he did to the Waste Check Board.MOTION CARRIEDWestern Counties Regional Library There is a Western Counties Regional Library meeting scheduled for April.Council Activity Reports/OtherCommitteesCouncillor Adams  Councillor Adams gave an oral presentation to Counciloutlining the various meetings she has attended during thepast month.Councillor Amero  Councillor Amero gave an oral presentation to Counciloutlining the various meetings he has attended during thepast month.Councillor Tudor Councillor Tudor gave an oral presentation to Counciloutlining the various meetings he has attended during thepast month.Deputy Warden MacAlpine Deputy Warden MacAlpine gave an oral presentation toCouncil outlining the various meetings he has attendedduring the past month. Warden Gregory Warden Gregory gave an oral presentation to Counciloutlining the various meetings she has attended during thepast month. Simone Wilson, Bear River’s 400thAnniversaryOrganizing Committeeand Historical SocietyMOVED and seconded that the request from Ms. Wilson onbehalf of Bear River’s 400thAnniversary OrganizingCommittee and Historical Society be referred to the budget process.MOTION CARRIED
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Municipality of the District of DigbyMunicipal Council MinutesMarch 28, 2011Seabrook, Nova Scotia10AdjournmentMOVED and seconded that the meeting adjourn at 8:12PM. MOTION CARRIED____________________________________________________________WARDENCLERK